General Information

Professional Services Procurement

Pennsylvania Turnpike Commission (Commission) Procedures for Procurement of Professional Services

STEP 1: Issuance of Request for Proposals (RFP)

  • The Issuing Department shall develop the RFP to be advertised on the Commission’s website.
  • The RFP shall include the evaluation criteria in relative order of importance. Evaluation criteria generally may include but is not limited to the following: understanding the problem; specialized experience or qualifications of the firm and personnel; soundness of approach; cost (cannot be used for Architect/Engineering services); past performance; and other relevant factors specific to the project.
  • The RFPs may include Additional Selection Factors such as geographic proximity to the project, Pennsylvania presence, equitable distribution of work, diversity inclusion and other relevant factors, when applicable

STEP 2: Tier One Review- Technical Evaluation Team

  • The Responses shall be reviewed by the Technical Evaluation Team (TET).
  • The TET shall include subject matter experts from the Issuing Department and may also include members from other departments.
  • The TET shall provide a qualitative narrative assessment of all responses, identifying strong and weak points associated with the published evaluation criteria and provide information associated with Additional Selection Factors.
  • The TET shall rate each response as Highly Recommended, Recommended or Not Recommended for the particular assignment based on the published evaluation criteria.

STEP 3: Tier Two Review- Professional Services Procurement Committee

  • The TET will present the narrative evaluation summaries to the Professional Services Procurement Committee (PSPC).
  • The PSPC shall include the Chief Counsel (non-voting member), Chief Engineer, Chief Financial Officer, Chief of Communications and Public Relations, the Director of Contracts Administration, and one member appointed by the Commission’s Chief Executive Officer.
  • The PSPC shall review and consider the TET’s narrative evaluation summaries and ratings.
  • The PSPC may also consider Additional Selection Factors, when applicable, as set forth in the RFP, taking into account the estimated value, scope, complexity and professional nature of the services to be rendered and any other relevant circumstances.
  • The PSPC shall make an independent determination as to the rating for each response. Minutes shall be taken of these meetings.
  • The PSPC shall not rank the firms, but rather compile an alphabetical list of Highly Recommended firms to be submitted to the Commission for award at a public meeting.

STEP 4: Tier Three Review – Commissioner Review

  • Commissioners shall receive and consider all TET and PSPC materials related to the “Highly Recommended” firms as well as Additional Selection Factors, when applicable.
  • At a public meeting, the Commissioners shall select the top firms in alphabetical order and provide the reasons supporting the determination.
  • If approved, the Commissioners shall conduct a public discussion of the finalists in order to reach a consensus on the most “Highly Recommended” firm(s) whose proposal is determined to be the most advantageous to the Commission based on their review of all materials.
  • The Commissioners shall vote to affirm the selection of the most “Highly Recommended” firm(s) and authorize Commission staff to enter into contract negotiations with the selected firm(s).